Administrator – Office Services

Date posted:
Company: VF Corporation
Location: Nottingham (England), N/A
Job Type: Full-Time

Salary : £20,000

Hours: Monday to Friday, 36.25 hours per week

VF Corporation is looking for an outstanding Administrator to join our Office Services Team in Nottingham.

VF is a global apparel company connecting people to the lifestyles they cherish through our family of iconic brands. At the heart of our journey lies our purpose: We power movements of sustainable and active lifestyles for the betterment of people and our planet. This is our purpose. It's the reason we come to work every day. Our purpose unites us and leads us to pursue our goals, together. This is our calling.

Let’s talk about the role

As the first impression of VF, you will provide a professional and friendly service on Reception, face to face and over the phone.  As the Office Services Administrator you will maintain a smooth and efficient flow of incoming and outgoing mail, welcome visitors and liaise with contractors, ensuring all paperwork is complete. You will also be responsible for:

  • Taking appropriate action in the event of fire or other emergencies, ensuring the fire evacuation lists are consistently up to date and acting as building/personnel checker.

  • Raising purchase orders and checking invoice prices

  • Maintaining a tidy reception at all times.

  • Arranging bookings for hire cars, pool cars, pool mobiles and taxis, ensuring all paperwork records are accurate.

  • Sorting all incoming mail as appropriate whilst ensuring that the most efficient and cost-effective option is used for all outgoing mail. You will track Special/Recorded deliveries as required and monitor personal deliveries.

  • Processing all courier (UPS) requests, collating paperwork to invoice and ensuring all records are input daily and assisting stores and showrooms with courier’s issues.

  • Supporting new stores with setting up UPS accounts and closing accounts where necessary.

  • Supporting staff with travel booking and providing assistance to the Office Services Coordinator as and when required.

Skills to success

  • Customer focused with excellent communication skills, both verbal and written

  • Well organised with the ability to thrive in a constantly changing environment with minimal supervision.

  • Strong interpersonal skills with a pragmatic approach to problem solving 

  • Computer literate and a proficient user of MS Office suite.

  • Proven experience within an office environment and administrative tasks.

What’s in it For You

We’re in the business of unleashing human potential, driven by the ideas, energy and commitment of our people. That’s why we offer comprehensive benefits that encourage mental, physical and financial well-being for all VF associates. When it comes to benefits, we’re the total package:

  • A supportive feedback-based culture where respect and integrity guide us in what we do

  • An inclusive international environment where people of diverse backgrounds, lifestyles and nationalities love working together

  • 50% employee discount on all VF brands both in store and online

  • Subsidised canteen and break out areas offering complimentary hot drinks

  • Health Shield membership and access to numerous health and wellbeing initiatives

  • Employee Assistance Program, offering access to free services such as Mental Health and wellbeing support as well as legal and financial advice.

  • 25 days holiday (plus bank holidays) rising to 29 with length of service and your birthday off

  • 12% contributory smart pension scheme (8% on us, 4% from you)

  • Cycle to work scheme

  • Free secure onsite parking and discounts with local public transport

Free to Be, Inclusion & Diversity

As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, allowing them to bring their authentic selves to work every day.

As an equal opportunity and affirmative action employer, VF is committed to support disadvantaged groups whilst providing equal opportunities for both VF associates and applicants alike.

If you like what you have read and want to join our team then we would like to hear from you